HELLO dear one,

I know you are brimming with energy and have multitude of ideas as expansive as the sky-blue canvas. Bouncing from cloud to cloud, I understand juggling projects and tasks is effortless to you. However, to see all this through, you must learn to project manage yourself. It is important to sit with a thought for some time; the longer the better so you can flesh the details. The corporate word is ‘deep dive’ and the soulful concept is ‘meditate and visualise’.  

To summarize, here’s what I have learnt over the years on how to project manage me:

Step 1: Understand

To begin with, make a list of patterns, habits, quirks, likes and dislikes. Note the attention span when performing both routine and fun tasks. Observe the energy levels and the parallel thoughts running in the background. For example, when browsing a clothing shopping catalogue, are you flitting between several tabs and reading reviews or are you fixed on one screen, moving from one menu to the next. By noticing the finer details, you will deduce a set of activities that complement each other, a number of tasks which require your undivided attention and some assignments that could be developed to larger projects.

Step 2: Prioritize

Now that you understand the sequence, the next step is to prioritize. Schedule the activities into your calendar accordingly. Keep the organizing method clear and simple. If you have multiple calendars, sync them. The key is balance and you must have a healthy personal and professional life.

Step 3: Snooze

Distractions are time thieves and the best way to get ahead of it is to hit snooze. It is nice to get real time updates on a social media post. However, it is even more exciting to read about it a day later. Posted something, that is great. Now, forget about it and march to the next. Only keep relevant tabs open on your browsing window. If you get distracted with an idea that is not relevant to the task you are performing, note it down. It is helpful to come back to it later.

Step 4: Feedback

Give yourself feedback on how you have performed over the course of the day, week or month. Choose an interval that suits you but do not skip this step. This is a constant way to evaluate your performance and motivate yourself to do better.

I wish you well sweetheart because you deserve only the best. And you can always deliver the best for yourself.

Best wishes always,

Moi